Geographical Information System (GIS)

According to research 85% of information in an organisation has a geographic component which makes a GIS the best way to bring together materials stored in disparate locations, applications and file formats. In effect a GIS creates a central “Clearing House” while also offering all users a single interface.

Also, many organisations suffer from the "silo effect". Information silos can consist of any number of things but the most common are databases, paper documents/ drawings, photographs and spreadsheets.

See how it works
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Read about it on AGI news

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Click here (6 KB) to view a before and after Housing Association case study

Why Stanfords GIS?

Using geographical information Stanfords GIS enables customers to “hang” information relating to their properties on to the property address using a series of attribute tables. At it’s most basic level therefore this system acts as a cost-effective portfolio database management tool. The set up process is easy and all map data is hosted and maintained by us so there’s very little maintenance required. Even if you don’t use the map annotation and report tools a GIS of this sort can bring real efficiencies to your business as it ensures that the property information is kept up to date and in one place. Furthermore, because the site is web-based rather than software hosted on local machines, the portfolio is visible by as many people within your organisation as you wish at any one time.

The key to this system is the data layer management tool, designed in such a way as to allow the simple loading of new datasets. It also offers users the ability to simply switch layers on and off. Furthermore, if you already have your own data (Ordnance Survey or otherwise) we are very happy to provide our GIS as a hosting tool that makes the data visible and intelligent. Indeed if you take this one step further it is possible to set up third party arrangements whereby our GIS is used to deliver your services to your clients. An example of this would be the delivery of Energy Performance Certificates to Housing Associations as an uploaded attribute within a GIS portfolio.

This is very much the beginning for this new service. Later this year we will release a new version that enables customers to independently upload their own data layers either as standalone datasets or as integrated layers with OS Mastermap.

Key benefits:

Simple system:

• Web based (no need to load or manage complicated and expensive software).
• Secure (accessed through unique, secure log in details).
• Supervisor access to enable specific users to purchase additional map data/imagery (if you acquire additional sites in the course of the year e.g.).
• Asset management capabilities (attribute tables/free fields/report generator)

Straightforward set up:

• Simply supply us with an address list of your property portfolio.
• We supply you with a quote for an annual license covering this portfolio.
• If you accept we supply a set(s) of secure log in details.
• Your users log in to the website for instantaneous access.

Extremely easy to use:

• Large map window to visualise multiple properties.
• Simple tools to measure/highlight areas.
• User-friendly attributes tables and reporting tools.

No maintenance required:

• We update all map data and manage the web application.
• Purchased on a simple annual license with automatic renewal tool (at the end of the first year you won’t need to do anything other than confirm you want to renew the license).

License includes:

• All mapping and imagery covering your property portfolio giving unlimited viewing and print output for a year.
• An agreed number of free address searches (based on numbers of properties) during the year.
• An agreed amount of free OS Mastermap viewing for areas outside of your existing property portfolio in the space of 1 year (for supervisors only).
• Free asset management tools including attribute tables and reporting functions for the duration of the license.
• Ability to upload photographs, architectural drawings, planning applications e.t.c and attach to the property portfolio reference. This creates a free image library up to a certain level of storage (Mb dependent on portfolio size).

Typical users:

In effect this is any business responsible for managing a property portfolio. That said land and property professionals such as architects might also find it useful because the GIS can serve as a project management tool:

• Housing associations
• Lettings agents
• Property management agencies
• Architects
• Surveyors
• Large retailers
• Utilities companies
• Consultants delivering reports, drawings, plans e.t.c
• Local authorities in particular parish councils.

How do i get it?

If you would like to discuss this further with a member of our GIS team simply telephone 0845 880 3730.

Alternatively, if you would like a member of our GIS team to

1.Call you to discuss this further
2.Set you up on a free trial account showing 2 of your properties
3.Supply you with a free quote for your entire property portfolio

simply complete this form.